Security, Sharing

How Do I Share My Data and Reports Securely

October 14, 2025

Data security has never been more important. Organizations want to share data securely with employees, partners, and clients, but sharing should never come at the cost of losing control over sensitive information. The golden rule is simple: always keep your data in your own tenant.

Why Keeping Data in Your Own Tenant Matters

When your reports or datasets are stored outside your tenant, you are taking a risk:

  • You lose visibility and control over where the data lives
  • Compliance with regulations like GDPR becomes harder to prove
  • You depend on external parties to protect your most valuable asset: information

By keeping everything within your own Microsoft Azure tenant, you ensure:

  • Full ownership of your data
  • Compliance by design, since data never leaves your secure environment
  • Centralized security policies like Multi Factor Authentication (MFA) and Conditional Access still apply

The Pitfalls of Unsafe Sharing

Many companies use ad hoc solutions: exporting reports to PDF, sharing dashboards through uncontrolled links, or hosting reports in a third party environment. These approaches often:

  • Bypass enterprise security standards
  • Create compliance risks
  • Lead to inconsistent or outdated data versions

How to Share Securely Without Compromise

You need a solution that allows sharing without moving your data out of your tenant. That is where Webdashboard Hybrid comes in.

With Webdashboard Hybrid:

  • All data and reports remain in your own Azure tenant
  • You still get a user friendly, branded portal for secure sharing
  • External users can access reports safely without needing their own Power BI licenses
  • Enterprise grade security (RLS, SSO, MFA) is built in

Learn more about Webdashboard Hybrid and how it ensures your data never leaves your tenant.

Conclusion

Sharing data securely is critical, but doing it safely is even more important. The key is simple: your data should always stay in your tenant. With solutions like Webdashboard Hybrid, you get the best of both worlds: secure data ownership and effortless, professional sharing.

Ready to secure your data sharing? Get started with Webdashboard.